Gianelie Cuellar Mai

• Overall Leadership:
• Lead the management of the financial system, reporting to the Country Director, Regional Team, and HQ offices.
  Oversee the management of the country office.
  Supervise the Finance and Administration staff.
  Assist in the overall financial management of two project sites.
  
• Budgeting and Reporting:
• Prepare, monitor, and report on the country budget for project proposals and annual budgeting.
  Prepare grant/project reports for donors, ensuring compliance with internal controls and donor regulations.
  Generate comprehensive financial reports, including procurement compliance and database maintenance as per guidelines.
  
• Financial Operations and Monitoring:
• Closely monitor expenses against project activity budgets using grant and account codes.
  Analyze spending patterns and recommend adjustments based on project activities.
  Verify supporting documents for all financial transactions.
  Monitor bank accounts for accurate and timely transactions.
  Perform consistent checks to ensure all transactions are correctly entered into the financial system.
  
• Internal Controls and Compliance:
• Assist in internal and external audits, including donor audits.
  Review budget contracts and sub-award contracts, monitoring sub-awards.
  Maintain up-to-date salary scales and ensure employee benefits, terms & conditions of employment, leave, and work schedules comply with company policies.
  Track staff advances accurately.
  Oversee payroll preparation, including taxes and other statutory deductions.
  

Financial System Activities with Journal Entry Examples

• Accounts Receivable Management: This includes activities like sending invoices, following up on overdue payments, and recording customer payments. Here's an example journal entry for a customer payment:Debit: Cash (increases the cash account balance)
  Credit: Accounts Receivable (decreases the accounts receivable balance)
  
• Accounts Receivable Management (invoicing, collections, customer payments)
• Accounts Payable Processing (vendor payments, reconciliations)
• Bank Reconciliation (identifying and resolving discrepancies)
• Cashier Supervision (deposit verification)
• Petty Cash Management (reconciliation and replenishment)
• Financial Reporting (assistance with preparation and processing)

Journal Entry Examples:

• Customer Payment: Debit: Cash, Credit: Accounts Receivable
• Vendor Payment: Debit: Accounts Payable, Credit: Cash
• Petty Cash Replenishment: Debit: Petty Cash, Credit: Cash

Additional Responsibilities:

• Assist with processing financial information
• Perform other duties as assigned

• Streamlined accounting processes by implementing efficient organizational systems and procedures.
• Optimized tax preparation process by accurately recording deductible expenses and providing detailed reports to tax professionals.
• Strengthened financial operations by conducting bank reconciliations and financial reporting.
• Expedited invoice processing with effective communication between internal departments and external vendors.